Vacancy – Administrator for New Blackwell Lawn Tennis Club

 

NEW BLACKWELL LAWN TENNIS CLUB

GENERAL ADMINSTRATOR WANTED

New Blackwell Lawn Tennis Club is looking for an energetic, enthusiastic, and conscientious individual who, working alongside the committee, will help manage its facility, membership, and the administration of tennis activities.

The individual needs to be pro-active, self-motivated, and able to manage their workload effectively.

A basic knowledge of IT skills will be required and the ability to establish and maintain accurate records and accounts.

Some understanding of tennis would be desirable.

The hours will be annualised and therefore flexible to meet the needs of the tennis club. The workload will vary from week to week, with certain months requiring more time application than others. The role is predominantly home-based, however, some attendance will be required at the club.

Hours & Remuneration

Part time annualised hours equivalent to 3 hours per week to be reviewed after 6 months

Rate of pay £15 /hour

Roles and Responsibilities

Membership

• To coordinate general enquiries about the club, its membership, and coaching activities.
• Receive new membership enquiries
• Manage the membership database and update as required
• Follow up on overdue membership subscriptions

Accounts

 Responsibility for payment and renewal of all services supplied to the club….eg. LTA fees and public liability; building and contents insurance; utilities and TV license; cleaning services and garden maintenance; garden refuse collection; entry fees for all tennis leagues.

• Maintaining the club accounts and presenting them at end of year to club accountant
• Liaise with club treasurer and membership secretary when required during the year.
• Be aware of dates when the various club investments are due to mature and liaise with committee for reinvestment.
• Monitor monthly bank statements

Repairs and Maintenance

• Liaise with estates manager re any necessary repairs or decoration required.
• Source relevant trades people and obtain tenders/quotes where necessary
• Liaise with Tech Surfaces regarding our grass court maintenance contract and inform members and coaches of dates/times courts are being serviced.
• Organise annual inscribing of past-champions boards following club championships.
• Organise annual engraving of club trophies.

Management of Club Tennis

• Administer the on-line booking system, ensuring all courts are booked correctly for club sessions, matches, coaching groups etc.
• Administer and update the club website
• Maintain and update club noticeboards.

Carry out any other reasonable duties required by the committee during the year.

HOW TO APPLY

Applications should be submitted to Gill Reeves by email gillian_reeves@hotmail.com  and should contain your CV and a covering letter as to why you think you are suitable for the role.

Closing date for applications is 1st November 2021.

Interviews will be held on the 9^th & 10^th November 2021